Declaration Questions

Declaration Questions


Note: the video above is dated 2024 but is still relevant to the 2025 reporting process.

To complete your declarations on the 3Keel Commodities Platform, you must download the Declaration templates for your associated commodities, complete the declaration and upload into the Declaration submission area. Declarations can be downloaded as soon as the portal opens. 

You need to complete one Declaration form per commodity, containing the information you would like to submit for all of your customer(s). (Whereas Policy questions are per customer you supply to, for each commodity.) 

Please do not start your declaration forms until the new year, as you are being asked to report on all products sold to your customers between 1st January and 31st December 2025. The deadline date for submitting your Declaration(s) is 23th January 2026. 

The Home Page provides a visual count of the completed Commodity Declarations uploaded. 



Declaration Area

Downloading your Declaration template



Downloading your Declaration template is simple. Simply select 'Download Declaration Template' listed under the Commodity type heading associated with your account.

Soya

Both 'Feed' and 'Non Feed' volume reporting are submitted through the same Spreadsheet. The tabs at the bottom within the Excel Spreadsheet differentiate between 'Feed' and 'Non Feed' questions.

Uploading Documentation

Uploading your Declaration


All documentation can be uploaded by 'drag and drop' or 'Select file'. More than one Declaration can be uploaded.

The upload area for Declarations is just below the 'Download Declaration Template' area.

Uploading Supporting Documentation for Soy (and/or) Palm oil



For Soy and Palm Oil we kindly ask that you upload any supporting evidence you have relating to the Commodity you are submitting the declaration for. Multiple files can be added in the 'Evidence' section.

Soy has two separate evidence sections. Please upload evidence under Soy separately for 'Soy Certification' and Soy Origin'.

Changing Uploaded Documents


Once you have uploaded attachments, you can can make changes by deleting uploads and replacing uploads.

Hover over the document for the 'bin' to appear, which will remove documents. Select the 'file' to upload additional documents.

Common errors

There are several reasons why you may be presented with an error code when you attempt to upload a document:
  1. You are attempting to upload the document from 2024 (you must use this years Excel spreadsheet or you will be unable to upload your Declaration).
  2. You have changed the original formatting for the columns in the Spreadsheet.
  3. Uploading the incorrect Declaration to a commodity declaration upload area.
  4. Uploading an empty file.
Please contact our support team at support.3keel@mondra.com if you need further help with uploading your declaration file(s).

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